5 Tips for Writing a Successful Salary Increase Letter

Tips for Writing a Successful Salary Increase LetterIt’s time for your annual review and you’ve got a few things on your mind. You know that it’s going to be tough to find the right words to ask for a salary increase, but you also don’t want it to go unnoticed if you’re feeling underpaid. What should you do? In this article, we’ll give 5 tips for writing an effective Requesting a Salary Increase letter so that you can feel confident in asking for more money!

Consider questions brainstorming before requesting a raise

Before you decide to ask for a raise, it is important that you evaluate your current position in the company. First, consider what has been accomplished over the past year and how much you have helped improve the organization as a whole.

  • What value am I adding to the organization?
  • Have my responsibilities increased since being hired or promoted? If so, why have they not been reflected in a salary increase yet?
  • Am I happy with this level of compensation compared to other people who do similar work at our company and/or for competitors outside of our company?
  • Am I asking for a raise to keep up with the cost of living or am I expecting a salary increase as compensation and recognition for my hard work, skills, value-added, and contributions?
  • What would be an appropriate amount that reflects my time in this role (e.g., one year)?
  • How has my performance been?
  • What aspects of the role have I found most challenging and what are some ways that I overcame these challenges or increased productivity as a result of them?
  • What are some of my strengths that you have particularly appreciated in this role?
  • How would you rate my performance in this position overall with regard to meeting expectations, quality, quantity, timeliness, etc.? Where do I stand with regard to the company’s expectations?
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5 Tips for Writing Salary Raise Letter to the Manager

  1. Explain the gap between your goals and what you were paid last year. You want to show them that you’re not only worth more but also deserve a raise.
  2. Start with why this job should be compensated at a higher level, rather than emphasizing how much work they do day in and out.
  3. You also want to include your accomplishments that have helped the company and why you’re worth more.
  4. Politely mention your commitment and dedication to the company, but also that you’re still open for negotiation.
  5. End by explaining how a salary increase will help not only for your personal goals but also benefit the company in other ways.
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Example

Dear ABC,

I have been with the company for almost two years now and would like to formally request a salary increase. My responsibilities have increased since I was hired as your assistant and the work that is required of me has become more challenging than what it was when I first started at this position. As such, my workload is getting heavier and my wages should follow.

I don’t want to sound like a complainer, but I have noticed that some of our competitors outside of the company are offering higher salaries than what is currently being offered by this organization. This really concerns me because it seems as though we’re not keeping up with the cost of living in this city anymore.

I would appreciate it if you could look over my work and let me know what I can do to receive a salary increase from this company.

Thank you for your time,

XYZ

How to Follow-up on Salary Increase Letter

Remember to follow up on your salary increment request at least once every two weeks or so. We recommend sending a short email requesting an update about the status of your salary increments.

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Example

  • Thank you so much for your time and consideration. I appreciate the opportunity to discuss my salary increase request with you today.
  • I’m happy to provide any additional information that may be helpful in this discussion – please let me know if there’s anything else you would like from me before we have our conversation about the next steps.

Dear ABC,

I am writing to follow up on our discussion about my salary. I value this opportunity and recognize that it is a competitive offer for someone with limited experience in the industry, but please understand that I am looking for an increase to keep pace with inflation and living costs as well as recognition of the contributions I have made since coming on board.

If you could provide an amount that reflects my time in this role (e.g., one year), I would appreciate any consideration of the increase and hope to hear from you soon with your decision. Thank you for all your advice over our working relationship, it is appreciated more than words can say!

Sincerely,

XYZ

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